How to Auto Forward from Outlook?
Are you tired of manually forwarding emails from Outlook to another email address? Do you want to automate the process and save time? Look no further! In this article, we will guide you on how to auto forward from Outlook using various methods.
Why Auto Forward from Outlook?
Before we dive into the process, let’s understand why auto forwarding from Outlook is useful:
- Save time: Manually forwarding emails can be time-consuming, especially if you receive a large volume of emails.
- Increase productivity: By automating the process, you can focus on more important tasks.
- Reduce errors: Auto forwarding reduces the risk of human error, ensuring that emails are forwarded correctly and efficiently.
Method 1: Using Outlook’s Built-in Auto Forward Feature
Outlook provides a built-in feature to auto forward emails to another email address. Here’s how to do it:
- Step 1: Go to Outlook’s Settings
- Click on the gear icon in the top right corner of the Outlook window.
- Select "View all Outlook settings" from the dropdown menu.
- Step 2: Navigate to the "Mail" Tab
- In the Outlook settings window, click on the "Mail" tab.
- Step 3: Enable Auto Forwarding
- Scroll down to the "Forwarding" section.
- Click on the toggle button to enable auto forwarding.
- Step 4: Enter the Forwarding Email Address
- Enter the email address you want to forward emails to.
- You can also specify a forwarding rule by clicking on the "More options" button.
Method 2: Using Outlook’s Rules Feature
Outlook’s rules feature allows you to create custom rules to auto forward emails based on specific conditions. Here’s how to do it:
- Step 1: Go to Outlook’s Rules and Alerts
- Click on the "File" menu.
- Select "Manage Rules & Alerts" from the dropdown menu.
- Step 2: Create a New Rule
- Click on the "New Rule" button.
- Select "Start from a blank rule" and click "Next".
- Step 3: Specify the Rule Conditions
- Choose the condition you want to apply (e.g., sender, subject, etc.).
- Click "Next" to proceed.
- Step 4: Specify the Action
- Select "Forward it to the following email address" as the action.
- Enter the email address you want to forward emails to.
- Click "Next" to proceed.
- Step 5: Name and Save the Rule
- Enter a name for the rule.
- Click "Finish" to save the rule.
Method 3: Using Third-Party Add-ins
There are several third-party add-ins available that can help you auto forward emails from Outlook. Here are a few popular options:
- SaneBlackHole: A free add-in that allows you to auto forward emails to another email address.
- Auto Forward: A paid add-in that provides advanced features for auto forwarding emails.
- Email Forwarder: A free add-in that allows you to auto forward emails to another email address.
Tips and Tricks
Here are some tips and tricks to keep in mind when auto forwarding from Outlook:
- Be cautious with auto forwarding: Auto forwarding can be a security risk if not done properly. Make sure to only forward emails to trusted email addresses.
- Use specific forwarding rules: Use specific forwarding rules to ensure that only certain emails are forwarded.
- Test your auto forwarding setup: Test your auto forwarding setup to ensure that it is working correctly.
Conclusion
Auto forwarding from Outlook can be a powerful tool to save time and increase productivity. By using Outlook’s built-in auto forward feature, rules feature, or third-party add-ins, you can easily auto forward emails to another email address. Remember to be cautious with auto forwarding and use specific forwarding rules to ensure that only certain emails are forwarded.