How to Recall an Email in Outlook on Mac
Are you wondering how to recall an email in Outlook on Mac? You’re not alone. Recalling an email in Outlook can be a bit tricky, but it’s a useful feature that can save you from sending embarrassing or incorrect emails. In this article, we’ll guide you through the process of recalling an email in Outlook on Mac.
Why Recall an Email?
Before we dive into the steps, let’s talk about why you might want to recall an email. Here are a few scenarios where recalling an email can be useful:
- Mistakes: You’ve sent an email with a typo or incorrect information, and you want to correct it before the recipient sees it.
- Incorrect recipients: You’ve sent an email to the wrong person or group, and you want to retract it before it’s too late.
- Sensitive information: You’ve sent an email containing sensitive information, and you want to recall it to prevent it from falling into the wrong hands.
How to Recall an Email in Outlook on Mac
Recalling an email in Outlook on Mac is a two-step process. You’ll need to use the "Recall This Message" feature, which is only available if you’re using Outlook 2016 or later. Here’s how to do it:
Step 1: Enable the "Recall This Message" Feature
To enable the "Recall This Message" feature, follow these steps:
- Open Outlook: Open Outlook on your Mac and go to the "Tools" menu.
- Select "Options": Click on "Options" to open the Outlook Options window.
- Click on "Mail": In the Outlook Options window, click on the "Mail" tab.
- Check the box: Check the box next to "Enable recall this message" to enable the feature.
Step 2: Recall the Email
Once you’ve enabled the "Recall This Message" feature, you can recall an email. Here’s how:
- Open the email: Open the email you want to recall in Outlook.
- Click on "Recall This Message": Click on the "Recall This Message" button in the top-right corner of the email window.
- Select the recall option: Select the recall option you want to use:
- Delete unread copies of this message: This option will delete any unread copies of the email from the recipient’s inbox.
- Delete all copies of this message: This option will delete all copies of the email, including any that have already been read.
- Click "OK": Click "OK" to confirm the recall.
What Happens When You Recall an Email
When you recall an email, here’s what happens:
- The email is deleted: The email is deleted from the recipient’s inbox and any other folders where it may have been saved.
- The email is replaced with a recall notice: The recipient will receive a recall notice indicating that the email was recalled and replaced with a message indicating that the email was recalled.
- The recall is only successful if the recipient has not yet read the email: If the recipient has already read the email, the recall will not be successful, and the email will remain in their inbox.
Troubleshooting Common Issues
Here are some common issues you may encounter when trying to recall an email in Outlook on Mac:
- The recall option is not available: If the recall option is not available, it may be because you’re using an earlier version of Outlook or because the feature is not enabled.
- The recall is not successful: If the recall is not successful, it may be because the recipient has already read the email or because the email has already been deleted.
- The recall notice is not received: If the recipient does not receive the recall notice, it may be because the email was deleted before the notice could be sent.
Conclusion
Recalling an email in Outlook on Mac is a useful feature that can save you from sending embarrassing or incorrect emails. By following the steps outlined in this article, you can enable the "Recall This Message" feature and recall an email. Remember to troubleshoot common issues and to only use the recall feature in situations where it’s appropriate.
Additional Tips
Here are some additional tips to keep in mind when recalling an email in Outlook on Mac:
- Use the recall feature responsibly: Only use the recall feature in situations where it’s appropriate, and avoid using it to recall emails that have already been read or responded to.
- Check the recall status: Check the recall status to see if the recall was successful or not.
- Use the "Undo Send" feature: If you’ve sent an email and want to undo it, use the "Undo Send" feature to retract the email.
Table: Recall Options
| Recall Option | Description |
|---|---|
| Delete Unread Copies of This Message | Deletes any unread copies of the email from the recipient’s inbox. |
| Delete All Copies of This Message | Deletes all copies of the email, including any that have already been read. |
Conclusion
Recalling an email in Outlook on Mac is a useful feature that can save you from sending embarrassing or incorrect emails. By following the steps outlined in this article, you can enable the "Recall This Message" feature and recall an email. Remember to troubleshoot common issues and to only use the recall feature in situations where it’s appropriate.